ROBOTIC SPACE MISSIONS

EDUCATIONAL PROGRAMS

RESOURCES

FORTHCOMING EVENTS

ORGANISING EVENTS

FUNDING BODIES

USEFUL CONTACTS

 

PLANNING

FUND-RAISING

VENUE

HEALTH AND SAFETY

PUBLICITY

BOOKINGS

RUNNING THE EVENT

EVALUATION

BOOKINGS

Some form of booking system is strongly recommended, in order to limit numbers (if necessary) and enable a fairly accurate estimate of attendance to be made shortly before the event (for catering and other last-minute preparations). If attendance is free, you can expect that about 10% of those who have booked in advance won't turn up on the day, so some overbooking can be tolerated. (Drop-out rates may be much higher in the winter, owing to illness.)

Bookings should be handled by one member of the organising committee, who must be easily contactable by telephone and e-mail. Contact details of participants should be compiled in a database to facilitate the production of mailing and e-mailing lists for future events. If children are to be left unaccompanied at the event (see Health and Safety), you must know how to contact their parents/guardians quickly in case of an emergency.